RULES FOR NOMINEES

REGISTRATION

For proceeding with participation, you need to choose a category of the 1st Azerbaijan Tourism Awards 2019. Fill in all fields, submit for sending it to organizers and sign an online agreement with the organizer.

Please, kindly note that you can submit an application only for two categories. You are encouraged to enter the category that best reflects your core business. Participation is open for players from all regions of the country. Nominees must be based or operate in Azerbaijan. Winning for each participant are equal.

An entry cannot be moved into another category following the closing date supply of submissions. If the number of registered users is less than 5, the nomination is considered to be canceled.

 

RULES OF ENTRY

  1. All entrants must be a travel and tourism product that serves the public or the industry.

  2. Your business is eligible to enter if it has been established and trading in its recent form for at least 12 months at the time of applying.

  3. Any entrants for New Hotel or New Resort awards will be eligible to enter if, at the time of applying, they opened within the past 12 months.

  4. If your entry relates to a specific project, it must have been completed and fully implemented at the time of applying.

  5. Any internet or technology products must have been operational for at least 6 months at the time of applying.

  6. 1st Azerbaijan Tourism Awards 2019 retains the right to disqualify entries.

  7. All Entry Forms must be completed in ENGLISH.

  8. Entries must reach 1st Azerbaijan Tourism Awards 2019 by the published closing dates.

  9. Only complete entries will be considered.

  10. Entries must be submitted online.

  11. No refunds of the application fees will be made.

 

WHO CAN PARTICIPATE?

  • Hotel, Hostel;

  • Travel Agency, Tour Operator, Tourism Association;

  • Festival or Event;

  • Restaurant or Café;

  • The winery, Wine Seller, Wine Bar;

  • Travel Portal, Travel Magazine or Blog;

  • Another company who focuses on the hospitality industry or tourism sector;

  • The person who works in hospitality – GM, tour manager, tour guide

  • Car Rental Companies

 

WHY ENTER?

  • Would you like:

  • To stand out from the crowd?

  • A raised profile with the media?

  • To reward your team and boost morale?

  • To attract the best staff?

  • To go forward to the 1st Azerbaijan Tourism Awards 2019! Awards?

  • A cause for celebration?

If you have answered “yes” to any of these questions, you should be the nominee of the 1st Azerbaijan Tourism Awards 2019

 

MAIN STEPS IN ORDER TO PARTICIPATE IN THE AWARD:

  1. Choose a category and make registration

  2. Sign on-line agreement with the organizer

  3. Make Administrative & Advertisement fee

  4. Prepare the Presentation in PDF for Jury Expert Board

  5. Upload Presentation, 4 photos, logo (png, cdr, psd, pdf) and send it to the organizer

  6. Celebrate your success (gallery)

  

HELP JUDGES TO EVALUATE YOUR NOMINATION - Presentation in PDF*

Within your submission you must use the following as sub-headings under which you clearly provide your explanation for the judges:

Aims – what did the organization, product, service, or the initiative or campaign set out to do?

Strategy – what strategic thinking came into play to help achieve the aims?

Innovation/enterprise/creativity (marketing) – what intrepid solutions were employed?

Implementation – how were the strategy and thinking implemented?

Feedback summary from users, including most preferred aspects of the activity.

 

ADMINISTRATIVE AND ADVERTISEMENT FEE

After receiving filled in form the organizer will send for you an invoice for the administrative and advertisement fee within the 1st Azerbaijan Tourism Awards 2019. You have to make a one-time fee –   99 AZN per one category (included VAT). Administrative and advertisement fee is non-refundable.

 

MULTIPLE ENTRIES

Organization/Individual may also submit multiple separate entries into a single category where they have more than one project or initiative they wish to nominate. Each entry of nomination entitled for the fee. Multiple entries will not be considered in a single fee.

 

WHAT INCLUDES TO THE ADMINISTRATIVE AND ADVERTISEMENT FEE / BENEFITS FOR PARTICIPANTS?

The entry fee covers the administrative costs involved in checking entries and the bonafide of the organizations that enter; collecting all entries; convening the judging panels; supervising the judging process and events; administrating the voting procedure; compiling the shortlist of finalists and the awards presentation materials.

Publication results of the 1st Azerbaijan Tourism Awards 2019 in Azerbaijan leading media.

Publication information about participants in the 1st Azerbaijan Tourism Awards 2019 Report which is distributed in different places of Azerbaijan and abroad to make promo of the Award Nominees.

Posting list of the nominees, finalists, winners in the project official Facebook page and website;

In the case of becoming a Finalist or Winner of the Project, the participants will be integrated into an additional worldwide marketing campaign of the project. (Georgia, Turkish, Middle East countries, an in-flight magazine in different directions in the world).

 

PROVIDING ANSWERS TO QUESTIONS FOR JURY EXPERT BOARD

The questioner contains 2 blocks:

THE FIRST BLOCK –

The nominee needs to prepare the Presentation for Jury Expert Board in PDF format and upload via the registration form. The size of the presentation must be not more than 5 MB.

The Organizer recommends for a nominee to indicate all information for more understanding of the Jury Expert Board.

SECOND BLOCK –

Submit your entry form online.

Your entry will be checked and vetted to ensure your nomination qualifies for the selected award/s.

Successful applicants will be notified and sent an invoice for the entry fee. Unsuccessful applicants will be notified that they have not qualified and no fee will be taken. Upon payment, your nomination will be entered into the nominations for the new year and you will be sent the Nominee Package which includes the nominee shield, "vote for us" button and web banners and a dedicated voting web page to market your nomination. At this point, nominations are under embargo.

Nominees will be published when voting opens and Nominees may announce their nomination/s and begin any marketing campaigns.

 

VOTE PROCESS

By participating in the voting of the 1st Azerbaijan National Tourism Awards, each voting participant agrees to be bound by the official competition rules.

Voting is limited to one vote per verified email address social media profile (Facebook & Instagram). If any company/Organization/Individuals receive irregular votes or multiple votes from the same user or users, including but not limited to, votes generated by a robotic, programmed, script, macro, other automated means or other source, Azerbaijan National Tourism Awards COMMITTEE reserves the right to disqualify nomination of respected company/Organization/Individuals in its sole discretion from public voting.

The Organizer with sole concern of 1st  Azerbaijan National Tourism Awards Committee & judges reserves the right to make changes to the present General Terms and Conditions at any time, publishing in a timely manner such changes on the Website.

Facebook & Instagram is the World best voting engine whereby we are able to track a block unsolicited/fake. Please note that valid account for us to ensure this result. Voting is represented 75% percent weight from overall scoring the remaining decision is by our Committee.

Please note that from the completeness of the description, as well as the use of additional visual materials depends on the final assessment of the Jury Expert Board.

We ask you to add 4 photos in high quality. Photos must correspond to the selected category (categories). Size of the picture must be not less than 3MB and no more than 15MB. Also, we ask you to send us your LOGO in high quality (jpeg or png, pdf format). These will be used for the screen presentation at the Awards Сeremony and for a yearly report within Project.

 

KEY DATES

Registration Close: 1 September 2019

Providing by Nominees for the presentation, answers, and materials according to the questionnaire: 

September: the announcement of the finalists and winners of the Awards within the Fourth Ceremony of the 1st Azerbaijan Tourism Awards 2019.

 

NOTIFICATION OF RESULTS

The Finalists and winners will be announced at the 1st Azerbaijan Tourism Awards Official Ceremony 2019.

 

PRIVACY POLICY

All information is being collected and held by 1st Azerbaijan Tourism Awards 2019 for the purpose of administrating the Awards’ Project.

 

INQUIRIES

If you have any questions, please contact helpme@azerbaijantourismawards.az

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